You’ve counted the RSVPs: you know who is coming, who is bringing a guest and who regretfully declines backward and forwards. Now what? Well, if your wedding reception takes place in one of the wedding venues near Omaha, will consist of more than 75 people, or you are planning a sit-down dinner, creating a seating chart will make everything flow easier.
Creating a seating chart can seem overwhelming at first, but our experts are here to help you with this guide.
1. Calculate the number of tables needed
Once you have picked out which of the wedding venues near Omaha you are holding your receptions, you can ask them for a floor plan of the space. Map out where the dance floor and entertainment space will go and how many tables can comfortably fit into the space. This will depend on the table shape you go with, and how many people will get seated at each table.
2. Decide on specialty tables
Do you want a family only table? A sweetheart table for just the bride and groom? Maybe the sweetheart table is a no, but you want a head table filled with all your closest friends? No matter the answer, these will be the first tables that you plan out. For close friends and family, you will want to make sure that you seat them at the best tables. These are the ones that are closest to you and the dance floor. This is also the point where you should decide on whether you are going to have a kids-only table. If there are going to be more than five kids, this will be your best option.
3. Mix and match
Some couples choose to only put people who know each other at the same tables, while other couples try a different strategy of seating strangers at the same table to encourage inter-mingling. We are here to say you don’t have to go one way or the other, you can have the best of both worlds when you mix and match. Make sure someone always knows at least one other person at their table, and mix it up from there.
4. Don’t single out the singles
While it can be tempting to set your single friends up with one another by putting them all at the same table, this can be embarrassing. It is better to put one or two singles together at the same table, and fill the rest with couples or people that come together.
5. Decide how you’re going to display it
Once you have your seating chart figured out you have to decide how you are going to display it. Will you have a visual board that your guests can look at to find out where they are going to go? Have place cards set out on an entrance table that they have to find? Have a place setting already at their specific table? One simple option is to have name cards with just a table number on them, so that everyone can choose their own seat at the table. Just make sure whatever you choose will allow guests enough time to sit down without scrambling so you can make your grand entrance!
The Club at Indian Creek is one of the best wedding venues near Omaha, and we would love to host you and all of your guests for your special day! When you are ready to book your wedding venue, contact us!